Trust Board Meeting, 23rd September 2002
Attendees: Eddie Doig, George Howie, Neil Langtree, Chris MacFarlane, Collas Pilmer, James Proctor, Alan Russell, Blair White
Apologies: Tom Phillips
Membership
95 members
Finances £4571.90 in the account as of 23/09/02 (£5000 payment to RRFC already out, first £350 not paid yet). No invoice yet for this season’s player sponsorship. Standing order income currently £698 per month.
General Matters
Registration documents have arrived!
Special General Meetings – accepted as an accurate record of the meeting, but due to their sensitive nature their distribution should be restricted. A full version should go to all members by hard copy, but an abridged version should be posted on the website.
Minutes of general meetings should have numbers of attendees rather than names in future. ACTION: AR to summarise SGM minutes for publication on website Minutes of last board meeting accepted.
Matters arising
GH spoke to Eric Drysdale. Share certificates have now been received for this and last season’s investments, thanks have been published in the match programme and on the RRFC website.
Board have discussed in principle the possibility of having a fans’ representative on the board.
Notice board is due soon, JP has some material to be displayed initially.
Promotion of Trust – still no link on RRFC website. ACTION: GH to speak to Eric / Kenny
Youth football
Cambridge Trust have experience in this area if we want advice. No further contact from George Gemmill.
Business Plan Sub-Committee
Regular meetings being held, minutes distributed to board members. Starting to build a framework document with two sections – items needing work and items with solutions. Document will be 99% complete by end November which will be updated every quarter.
2 scenarios where the business plan may need to be enacted – takeover by Trust, or retrieval from administration. ACTION: AR to publish appeal for professional assistance (legal, accountancy, desktop publishing, football coaching, activists – i.e. distributing leaflets and posters) with the SGM minutes and with fans survey.
Membership Sub-Committee
No progress due to holidays.
Raith Suite
No major changes, not being well used by Trust members.
Fans Survey
No progress from Bill Gilby.
Raith Rovers Community Lottery Society
Keith Pitkin appointed to co-ordinate revamp of lottery. Executive Committee will be set up, RRISS have been invited to nominate a representative to act as Treasurer. Executive Committee’s role seems to be to resource allocation and rubber stamping decisions – day-to-day decisions will be taken by Ken Foster / Eric Drysdale. We need more information about what our role would be, and what we would be committed to (financially and otherwise) ACTION: JP to circulate draft constitution for comment
Classic Strips
Supporters Club are willing to do the administration, but are against pre-ordering and cautious about quantities. Tam Cunningham still to respond with a firm proposals – the last top sold less than 100.
Doesn’t look like there are plans for a Christmas shop. In principle the Trust are willing to fund purchase of stock as a loan – this would need to be agreed in writing.
Supporters Trusts
Stirling Albion launched a Trust in September.
Dundee United – Eddie Thomson keen to have a supporters’ representative on the board.
Hearts building momentum.
Plan to have a meeting in October with representatives of other clubs to build a closer network. Conference planned for January, with possible sponsorship from the Co-op.
Next Meeting Board Meeting: Monday 28th October, 7.30pm @ Betty Nicol’s (main issue – 27/11 event)
Final preparation for 27/11: Saturday 23rd November, 5.30pm @ Novar Lounge
