Trust Board Meeting, 15th November 2005
Venue: Tom Phillips’ house, Kirkcaldy
Present: James Proctor (JP) George Howie (GH) Tom Phillips (TP) Neil Langtree (NL)
Apologies: Collas Pilmer (CP) Alan Russell (AR) Chis McFarlane (CM) John Mainland (JM)
Minutes of previous meeting
Minutes were agreed as a fair record of the previous meeting
Treasurers report
Update of finances was given
Membership update
469 – 108 founders, 312 new adult, 49 junior
Membership renewal notices to be sent out in Jan 06 ACTION – (JP) – CARRIED FORWARD UNTIL NEXT MEETING
Matters arising
Loan Fund – Letter to be issued advising latest position. Consideration to be given to FAQ/Q&A face to face meeting. Letter issued ACTION (JP) – ONGOING
Proposed Board Members’ evening out (at own cost) during December – Action (NL/CP) – CARRIED FORWARD UNTIL NEXT MEETING
Trust tasks – job descriptions to be facilitated, designed to interest other members in joining/co-opting membership to the Board, or simply performing tasks at the Board’s behest; provisional date Wed 14/12/05 – ACTION (AR) – CARRIED FORWARD UNTIL NEXT MEETING
Trust Board
AGM – Proposed date is early/middle December probably at the Parkway Hotel; Collas Pilmer (CP) announced his decision to stand down at the AGM though he will remain an active Trust Member. Alan Russell retires in rotation but is prepared to stand again – ONGOING
Trust accounts, AGM and election – contact to be made with Auditor re. provision of report. Draft issued by Auditor. Estimated costs £940 + VAT. Accounts to be agreed early in December – ACTION (JP) – ONGOING
Re-election of Board Members – constitution procedures to be followed and the election will probably be in January 06 due to the busy schedule of RtR; proposed (JP) and seconded (TP); unanimously carried – ACTION (JP)
AGM proposal – allow other groups to be co-opted onto Trust Board – ACTION (ALL)
AOCB
A second draft of the community club discussion paper “Towards an Integrated Community Club” was issued in paper from (TP) – ONGOING
A bill from Carters for approximately £1200 re. due diligence and approximately £4500 from solicitors WJM re. buyout work was agreed to be paid (unanimous).
Date of next meeting – Tuesday 29 November 2005 – 19:30, at Tom Phillips’ house, Kirkcaldy
Footnote – The meeting was declared short with most of the discussion revolving around Penman’s withdrawal from the buyout and being replaced as the main player by John Sim.
