Trust Board Meeting, 2nd February 2009
Venue: Novar Bar, Kirkcaldy
Present: Alan Russell (AR), Graham Condie (GC), John Mainland (JM), James Proctor (JP), Tom Philips (TP)
Apologies: Blair White (BW), Tam Cunningham (TC)
The Chairman welcomed everyone and opened the meeting.
Minutes of previous meeting
Were agreed as a true a record of the Trust Board Meeting of 24th November 2008.
Treasurers Report
GC provided a summary of the account balances and these were discussed and accepted, details remain on file.
FSA are still to authorise our rule change re independent examination of accounts. We hjave an independent examiner (from the Foxes Trust) lined up and ready to do this work under a reciprocal arrangement, this will happen once the FSA have authorised the rule change.
PayPal balance is to be transferred into the Trust bank account ASAP – but this cannot be done until online banking is in place (paperwork being submitted to the bank following this board meeting to enable this).
There was a discussion regarding the outstanding balance in the Donations Account – this balance has been there since the Reclaim The Rovers campaign. Action Point – AR to write to the other supporters groups to request their permission to add these funds to the current fundraising campaign for the club’s Youth Development Initiative.
There was a discussion regarding the outstanding balance in the Loan Account. Action Point – AR to write to the Loan Note holders to request that the Trust increase it’s shareholding by buying shares with this amount.
Membership Update
No update was available due to the absence of BW.
Matters Arising
TP asked for input on the purpose and format of the Raith Forum, all agreed that it was a valuable opportunity to work with the other supporters’ groups. Action Point – TP to call a meeting of the Forum during the next couple of weeks.
AGM Feedback
A minute of the AGM is still to be produced. Action Point – JP to write a summary report of the meeting.
The AGM was regarded as a success, although the discussion was dominated by the changes in Starks Park Properties earlier that week. It was felt that we may have bombarded attendees with too much information – and turned a drama into a crisis as a result. Since the AGM there have been no further developments on this front, and we will continue to keep a watching brief.
Fans Group Fundraising
The 200 Club are holding a Sports Dinner on Friday 13th March. The Trust will take a table at this event.
Rock The Rovers 5 will be held on August 30th this year. It was agreed that we would offer to sponsor a band as has been done in previous years.
Fife’s Finest are organising a 60s-themed award night, we will offer to help publicise this.
Trust Fundraising
AR reported on progress on the Rovers Greats book. Around 100 copies have been sold so far, including 20 to Waterstone’s (who may well take more if they sell well). Copies are also on sale from the Club Shop on matchdays. Action Point – AR to place copies on sale on eBay.
Sponsored Walk to Methil (7th March). Action Point – JM to publicise this on Fantalk to encourage as many people as possible to join us on the walk. The sponsor sheets available to download from the Trust website. Action Point – TP to look at ways to make match tickets available to all walkers.
Beer Festival (possibly mid April). Progress has been held up while we look into licensing issues. Action Point – TP to contact the council’s licensing department as a priority.
RRFC 125th Anniversary Celebrations
The Hall Of Fame dinner is scheduled for the last weekend in May. This is a key part of the anniversary celebrations and we should offer support to the team behind this to make it a success.
AOCB
Action Point – JM to update the tear-off section on the teamsheet.
Action Point – JP to investigate the options for holding a teleconference on alternate months in between board meetings to ensure that we make progress on action points.
With no other business to attend to, the meeting closed at 21:25.
Date of next meeting
The next meeting is provisionally scheduled for Monday, 30th March 2009. The meeting will be held in the Novar Bar, Kirkcaldy unless otherwise advised.
