Trust Board Meeting, 29th September 2008
Venue: Novar Bar, Kirkcaldy
Present: Alan Russell (AR), Graham Condie (GC), James Proctor (JP), John Mainland (JM)
Apologies: Blair White (BW), Tam Cunningham (TC), Tom Philips (TP)
The Chairman welcomed everyone and opened the meeting.
Minutes of previous meeting
Were agreed as a true a record of the Trust Board Meeting of 28th July 2008.
Treasurers Report
GC provided a summary of the account balances and these were discussed and accepted, details remain on file. The 2006/07 accounts are now complete, and were signed-off ready for the AGM.
Membership Update
JP provided a report and update of the membership; there have been a few new adult members since the last board meeting. The membership database and Membership Secretary duties have now been handed over to Blair White.
Supporters Direct have developed a generic membership database, this should be reviewed to ascertain whether it is suitable for our uses. Action Point – JP and BW to look into this, possibly through a short trial with a subset of the membership.
Matters Arising
Action Point ALL – Update the role descriptor for their own role. This action is still to be completed, all board members to review their role descriptor, include estimates of the time commitment involved with the tasks, and return these to AR for collation.
Action Point TC – Produce a role descriptor for Minute Secretary role – Completed.
Action Point JM – Update the tear-off section of the teamsheet with information about the YDI Fundraising campaign.
Action Point AR – To request a meeting of the Raith Forum (or an alternative “Fantalk Live” event if appropriate).
Action Point JP – to produce a calendar for the Fans Rep election – Completed.
Correspondence Received
1. Supporters Direct magazines received.
2. Various items from the accountant relating to the finalisation of the 2006/07 accounts.
YDI Fundraising
An initial “Rovers Den” meeting was held on Sunday 21st September. A number of fundraising proposals were discussed, several of which are being worked on. Action Point – AR to produce a progress report, and schedule a further “Rovers Den” event (possibly after the close of formal business at the AGM in November).
Trust AGM & Annual Return
The AGM has been scheduled for November 27th in the Raith Suite (if available). Action Point – AR to book the Raith Suite and confirm this date. Action Point – JP to write to Trust members with details by mid-October.
Election of the fans representative on the RRFC board
Nomination forms have been sent out, with a closing date of October 9th. Action Point – GC to check PO Box for nominataions at close of business on October 10th.
Meetings with John Sim and the RRFC Board
AR and GC met with John Sim and Dave Somerville in mid-August; and GC and JM subsequently had a follow-up meeting with the RRFC Board. The key points of these meetings were shared. These meetings were helpful in strengthening relationships and should be repeated regularly. Action Point – AR to arrange another meeting with the RRFC Board for October/November.
Fife Chamber of Commerce
GC reported back on a lunchtime networking event he attended in September. While this was an interesting experience, it did not offer the anticipated opportunities to engage with local business leaders – the focus was more on events that would be of interest to the business community. Continuing involvement in this was not regarded as a current priority for the Trust.
RRFC 125th Anniversary Celebrations
AR reported that David Potter’s book on Rovers Greats is now ready for publication and will go to print later this week.
JM reported that work on the Online Museum was continuing.
No other details of 125 activity were known.
AOCB
JM reported that “The Treatment Table” on Victoria Radio Network had received an award from Creative Fife. Congratulations to everyone involved in making this such a success!
With no other business to attend to, the meeting closed at 21:25.
Date of next meeting
The next meeting is provisionally scheduled for Monday, 24th November 2008. The meeting will be held in the Novar Bar, Kirkcaldy unless otherwise advised.
